Useful Links
Document Management Software
Scanlink
ScanLink is a Document Imaging package that will process any scanned documentation into a “virtual in-tray”, providing the distribution and indexing functionality of hardcopy information throughout your network in a usable file format with total security.
ScanLink enables scanned document images to be viewed searched, distributed or archived using the same interface as archived computer output files. Scanned documents can be cross-referenced to other computer output documents, making full use of the multi-functional search facility.
ScanLink allows you to search for documentation using a single index value or by selecting a combination of indexes. You can also search across different document types, e.g. invoices, advice notes, credit notes etc., and the sequence in which the indexes are presented can be customised to reflect user preferences. A powerful note facility is available to allow the user to enter any relevant comments and enabling a history of the document to be retained. This acts in the same manor as using a ‘Post-it’ note, to record comments on hardcopy documents. There is also a zoom and orientation facility that enables the user to interrogate the document(s) from their workstation prior to distribution.
ScanLink could be used to interact with optical character recognition software packages, allowing text from original stored documents to be captured and manipulated. For example, text from original contracts, which have been scanned and stores in the system, can be retrieved, called up and edited on screen. Whilst the original remains unchanged, the text on screen can be altered, details changed, names inserted etc., and a new document can then be produced, all in a fraction of the time it would take to draw-up a new document from scratch.
ScanLink is designed to maximise the efficiency of a business environment, a lot of the functions and features of ScanLink have been introduced as part of a customer request or to maintain compatibility with the latest in imaging and business technology. As an example, ScanLink enables any document image held in its database to be e-mailed directly from the screen.
ScanLink links with PrintLink to enable users to archive documents in their native form (i.e. Microsoft Word/Excel) without the need to scan the image into the system.
For office environments that use a distribution list as a means of monitoring document flow, we have added a Distribution List function. This enables instruction to be added to the document so individual users can be given separate tasks to perform on the same document.
ScanLink contains the ability to tailor the filing cabinets to meet each clients individual needs. The user can choose the naming convention, the index names and characteristics, if they are to use drop down lists or retain previous data information.
All of functions of ScanLink have been designed to provide an easy to use product to improve the time taken to gain user acceptance and thus improve user efficiency quickly.
ScanLink is intended to greatly reduce if not remove the need for storage of hard copy documentation, whilst being a very simple to use product that improves the efficiency of the office environment.
There is an additional utility that can be purchased to run alongside ScanLink, and that is AuditLink. This gives client's the ability to quickly retrieve archive data held for a specific index and either print the retrieved information without viewing all the contents, or saving the data to a hard drive on the network. This saved data can then be copied onto a laptop for customer visits or copied onto a CD and given out. The CD copy comes with a view and print capability so enable a remote user to view the images without having ScanLink installed.
e.g. A client could retrieve all their invoices and either copy them for their Auditor, or give the auditor the information on a CD. They could also be required via the data protection act to provide a copy of all the files they have on a particular user of company. AuditLink makes this a simple process.